© 2019 All rights Reserved.
These Terms and Conditions of Use (the Terms and Conditions) apply to your use of our services by providing your details at our website located at expedo.co (the Site) once you have logged in as a user, and all associated websites linked to the Site. By using our Site and services you agree and accept the Terms and Conditions.
The Site and related services are made available to you, the user and/or customer of this Site (you, your, User) in accordance with the below terms and conditions (Terms and Conditions). Please read the Terms and Conditions carefully. Your use of the Site indicates your acceptance of the Terms and Conditions.
We may make changes to these Terms and Conditions at any time. You should check these Terms and Conditions regularly for such changes. If we change these Terms and Conditions we will publish an updated version under the ‘Terms and Conditions’ link on the Site. Your access or use of the Site after an updated version of these Terms and Conditions has been made available on the Site indicates your acceptance of the Terms and Conditions as changed by us.
When you create an account for using any of the services or features available on the Site, you are responsible for all use of your username and/or password and must keep your username and/or password for that account confidential.
All materials on the Site (except for Your Content and User Content) are owned by us (Our Content) or our third party licensors, which includes materials protected by copyright, trade mark and other intellectual property rights.
Third party websites, including Linked Sites (as defined in clause 13) may post statements, information, features, content, products or other materials on the Site from time to time (Third Party Posted Material). We are licensed by Linked Sites to use their intellectual property and Third Party Posted Material on the Site.
This Site or any portion of this Site, including Third Party Posted Material, may not be reproduced, duplicated, copied, sold, re-sold or otherwise exploited without our express permission, which consent may be withheld in its full discretion, or otherwise permitted under the Copyright Act 1968 (Cth).
To the extent permitted by law, we make no representations or warranties about the accuracy, completeness, security or currency of Our Content, User Content or Third Party Posted Material and have no liability to you for your use or reliance on Our Content, User Content or Third Party Posted Material.
Any unauthorised use of the materials appearing on this Site may violate copyright, trade mark and other applicable laws and could result in criminal or civil penalties.
All rights not expressly granted in these Terms and Conditions are reserved.
The Site provides you with the ability to upload materials and information including personal and sensitive information relevant to your work and employment on the Site (Content). You retain ownership of any Content you upload and publish (Your Content).
You acknowledge and agree that:
By submitting Your Content through the Site, you grant us (our successors and our related bodies corporate, partners and their successors) a royalty-free, irrevocable, non-exclusive licence to use, reproduce, modify, distribute, sublicense and/or otherwise exploit.
You acknowledge and agree that we, our successors, assignees and licensees may do or omit to do anything to Your Content which may infringe your moral rights in Your Content, including editing, altering and reproducing Your Content in any manner or context, in perpetuity throughout the world.
We do not monitor, verify, approve, endorse, sanction, encourage, support or agree with Your Content or User Content including without limitation any comments, opinions or statements submitted, uploaded or otherwise posted on the Site.
We reserve the right, but have no obligation to, amend, supplement, delete or update Our Content (as defined in clause 3), Your Content or User Content, without notice to you and at our sole discretion. However, if we become aware of any defamatory, misleading, false, offensive or otherwise illegal material (including in Your Content), we may remove such material without notice to you.
You must not use the Site in any manner or for any purpose which is illegal or prohibited by any laws.
Consumers have certain rights under the Australian Consumer Law and similar state and territory legislation (ACL). If you have rights under the ACL in respect of the Site, including rights arising from any statutory guarantee, nothing in these Terms and Conditions operates to exclude them. Subject to the preceding sentence, you acknowledge that your use of the Site, Our Content, Your Content, User Content, Linked Sites and Third Party Posted Material, is entirely at your own risk and are provided without warranty, either express or implied.
We do not accept responsibility for any interference, loss or damage to your data, computer system, or mobile device which arises in connection with your use of the Site. Although reasonable precautions have been taken, we do not guarantee that access to the Site will be uninterrupted, or that there will be no failures, errors or omissions or loss of transmitted information, or that no viruses will be transmitted on the Site.
We do not represent that the information contained in the Site is accurate, comprehensive, verified, complete or error free. We will attempt to keep the content on the Site up to date. However, we do not warrant the accuracy or currency of the content.
To the extent the law permits, neither we, nor our directors, officers, agents, employees or contractors are liable to you and you indemnify and hold us harmless in respect of any and all claims, loss, damage or costs (including legal costs on a full indemnity basis), however arising (whether in negligence or otherwise) in connection with:
The Site may contain links to third party websites, including social media sites, which in turn may contain hyperlinks to further third party websites (collectively, Linked Sites). Access to Linked Sites is provided for convenience only and you are responsible for evaluating whether you want to use a Linked Site.
You acknowledge that:
We may terminate your access to the Site (or any part of it) at any time without reason and without notice. These Terms and Conditions survive any such termination.
The types of personal information we collect may include:
We collect information from job applicants directly from the applicant or publicly available information. With the consent of the applicant, we may conduct additional reference, background and criminal record checks. We may also collect personal information from third parties such as your representatives or publicly available sources of information.
If someone other than you provides us with personal information about you that we did not ask for and we determine that we could have collected this information from you had we asked for it, we will notify you, as soon as practicable. This notice will be given unless to do so would be in breach of an obligation of confidence. If we could not have collected this personal information, we will lawfully de identify or destroy that personal information.
We will not collect any sensitive information from you, revealing your: race, ethnic origin, political opinions, religious or philosophical beliefs, trade union memberships or details of health or disability. Exceptions to this include:
We will not collect personal information unless the information is reasonably necessary for or directly related to one, or more of our functions or activities. If we are unable to collect personal information we reasonably require, we may not be able to do business with you or the organisation with which you are connected.
We collect certain personal information by automated means, using technologies such as cookies, session cookies, pixel tags, browser analysis tools, server logs and web beacons. We treat this information as personal information when it is associated with the individual’s contact information. In many cases, this information is not linked to any personal information you may provide and cannot be used to identify you (e.g. website traffic patterns).
All personal information that we or our related bodies corporate collect, is reasonably necessary for the purposes relating to providing our services to you or for another purpose permitted by law. Those purposes include:
Where an individual has applied for employment with us, the personal information submitted with their job application will be added to our job opportunities database and may be used for recruitment and other customary human resources purposes. For example, we may send the applicant information about new job opportunities within Expedo as well as other career development resources.
In the event of a security incident involving unauthorised access, use or disclosure of personal information where a third party with whom we share personal information is involved, we will seek to work cooperatively with them to protect the personal information we have shared with them.
We may use personal information about you for the primary purpose of providing you with our services, and for other purposes for which you would reasonably expect us to use that information. This includes sending you information about new developments, products, services and special offers by post, telephone or any form of electronic communication. You authorise us to use any email address or other contact information you provide to us at any time for this purpose.
You can, at any time, opt out of receiving marketing material by contacting us. You agree and acknowledge that even if you opt out of receiving marketing material, we will still send you essential information that we are legally required to send you relating to the services we provide. Once you opt out of receiving marketing material from us, you agree and acknowledge that this removal from our distribution lists may take several business days after the date of your request to be removed.
We take all reasonable steps to ensure that your personal information held by us is accurate, up-to-date, complete, relevant and not misleading. If you believe that any of your personal information is not accurate, up-to-date, complete, relevant and not misleading, please contact us and we will take all reasonable steps to correct it within a reasonable time. We may require substantiation of any request to correct personal information.
Individuals may request not to receive marketing communications from us. We aim to ensure such requests are complied with within five business days.
If you have an online account with us, you can also log into your account at any time to access and update information they have provided to us. If you are an individual whose employer uses Expedo services, we encourage you to contact your employer at first instance to correct your information.
In order to deliver the services that we provide to you, we may disclose your personal information to other organisations, only in relation to providing our services to you. For example, government agencies as required by law, banks and financial institutions, superannuation funds, health funds and contracted service providers. We may share personal information with business partners, but only to the extent required to provide our services (e.g. where you authorise the disclosure, or purchase or request a third-party product or service via our platform or vice versa, we may provide certain personal information to validate the referral). We take reasonable steps to ensure that these organisations are bound by privacy obligations in relation to the protection of your personal information.
We may also provide certain information about you including your personal information to our related bodies corporate. We may also disclose personal information where needed to affect a sale or transfer of business assets, to enforce our rights, protect our property, or protect the rights, property or safety of others, or as needed to support external auditing, compliance and corporate governance functions.
We may disclose personal information when required or authorised to do so by law.
We have relationships with third party advertising companies to place advertisements on, and to perform tracking and reporting functions for, our Sites. These partners (e.g. Adobe) may place cookies on an individual’s computer when they visit our Sites, in order to display targeted advertisements. These partners do not collect personal information in this process, and we do not give any personal information to them as part of this process.
The countries to which such disclosures are made, and types of personal information disclosed, depend on the specific circumstances of the services being provided by Expedo. For information about where Expedo companies are located, see our website www.expedo.co We may also store, process or back-up personal information on servers that are located overseas (including through third party service providers).
In some circumstances, we use third party service providers to carry out its functions and provide services. These service providers are typically located in China, India, Japan, Malaysia and Singapore.
While reasonable steps are taken to ensure these overseas recipients are subject to and comply with Privacy Laws, you acknowledge that these recipients may not be accountable under the Privacy Act and consent to the transfer of your information on this basis.
If you are located in the EU, there may be additional restrictions on the overseas transfer of your information, and we have also taken steps to give you the protections available to you under GDPR.
We take the security of your personal information seriously and use reasonable endeavours to protect your personal information in a secure environment, including, among other things, the use of industry standard techniques such as firewalls, encryption, intrusion detection, and site monitoring. We also limit and restrict internal access to personal information to those personnel who need access to the information in order to do their jobs. These personnel are limited in number and are committed to maintaining confidentiality. These security measures are designed to ensure your personal information is not subject to unauthorised access, loss or misuse however, this security cannot be guaranteed. If you reasonably believe that there has been unauthorised use or disclosure of your personal information, please contact us.
If we no longer need your personal information, unless we are required by law or a court or tribunal order to retain it, we will take reasonable steps to destroy or de-identify your personal information, in accordance with our document and information retention policy.
Notwithstanding the reasonable steps taken to keep information secure, breaches may occur. In the event of a security incident we have in place procedures to promptly investigate the incident and determine if there has been a data breach involving personal information, and if so, to assess if it is a breach that would require notification. If it is, we will notify affected parties in accordance with Privacy Law requirements.
Right to erasure
You can, at any time, request that we delete all personal information which relates to you. We will comply with any such request unless we are required to keep that information for:
Right to restriction on data processing
In certain circumstances, you may also request a restriction on the processing of your personal data. You can make such a request in the following situations:
If you make such a request, we will not process any of your personal information without your consent, unless it is for the purposes of storage, legal claims, protecting the rights of another person or it is in the public interest of either the EU or the respective Member State.
Right to data portability
In certain circumstances, you may request that we provide you with all personal information that relates to you. If this is the case, we will provide you with that information in a structured, commonly used and machine-readable format. Upon request from you, and subject to certain circumstances, we will also transmit that information to another controller.
Right to object
You have the right to request that your personal information is not processed by us in various circumstances. These circumstances include the pursuit of business interests, direct marketing and profiling. Unless we have legitimate grounds to object to your request, we will stop processing data for the purposes requested.
Withdrawal of consent
If at any time you wish to withdraw your consent to our processing of your personal information, please send your request to our Privacy Officer, whose details can be found below.
Data breach notification
In the unlikely event that we experience a personal data breach that is likely to result in a high risk to individuals in the EU, we will notify those affected individuals without undue delay.
Legitimate basis for processing your information
If you request access to the personal information, we hold about you, we will respond to your request within a reasonable period of time and, where reasonable and practicable, give access to the information in the manner you request. This will be subject to any exemptions allowed under the Privacy Laws. We may charge a reasonable fee for providing that information.
You may request information or make a complaint by writing to:
Contact: Expedo Privacy Officer
By email: email@example.com
Data Protection Officer
Contact: Expedo Data Protection Officer
Contact: Expedo EU Representative
If you are not satisfied with our response to your complaint or believe that we have breached Privacy Laws in the handling of your personal information, you can contact the relevant regulator:
Office of the Australian Information Commissioner
Ph: 1300 363 992
Please contact your local Data Protection Authority
When contacting us you have the option to either not identify yourself or to use a pseudonym. However, this will not apply if it is impracticable for us to communicate with you that way or we are required or authorised under law (or a court or tribunal order) to only deal with individuals who have identified themselves.